Hosted Electronic Document Management

12/03/2009

Hosted software, otherwise know as "Software-as-a-Service" or on-demand software is becoming the sensible choice for many organisations. With the Internet now being ubiquitous and faster that ever Software-as-a-Service for hosted electronic document management is now a viable option.

Cull has launched an extension to CullDocumentsLive - our hosted electronic document management solution - to cater for full Electronic Document and Records Management. We now see CullDocumentsLive as one of the most advanced hosted electronic document management solution available. This hosted Electronic Document Management solution gives companies the ability to scan, index, search and edit documents with complete version control, records management capability, forms recognition and much more.

CullDocumentsLive works just like any other electronic document management software solution with a client application on every user PC which securely communicates with the server. The main difference with CullDocumentsLive is that the server is maintained by us meaning that rather than an in-house document management solution you are getting a hosted electronic document management solution. In addition to the Windows client application, CullDocumentsLive provides a web browser search engine giving users the ability to access documents via a web browser without the need to install any software at all.

Software-as-a-Service is now a billion pound industry. The key reasons that hosted software applications have become so popular are:

• Low cost of entry - Instead of paying lots of money up front to roll out complex technology across the company, customers can roll out just one test department of, say, 5 people on a hosted electronic document management solution. The risk is very low if it fails and you don't have to involve busy IT staff.
• The onus is on us - If our hosted electronic document management software is broken, we won't be getting money for too long. There is a direct motivation for us to fix the problem quickly.
• We work for you - You don't have to rely on your busy IT staff to install an application or new user license. Everything is running securely at our server locations and new user licenses can be added almost instantly to your hosted electronic document management solution.
• Less-risky investment - Instead of spending, say, £10,000 all at once, you pay for the software monthly. The monetary risk is lower and less scary.
• The data is completely secure - We must provide a secure data environment for a hosted electronic document management solution or we're going to be in trouble. We understand that data must be backed up religiously and security is our top priority. Customers' IT departments are typically pulled in many directions and can't be as focused on one technology. We would go so far to say that your data is safer when hosted with us.

For more information please call us on 0151 638 6000, complete our enquiry form or have a look at our CullDocumentsLive product page.