Cull has developed purchase invoice processing (PIPs) scanning services to automate your invoice and accounts payable processes. Using sophisticated invoice scanning technologies we can digitally capture your purchase invoice data whilst scanning an image of the invoice itself. The purchase invoice data can then be validated and exported into your Accounts Payable system such as Sage, Navision, Access Accounts, SAP Finance etc. The corresponding scanned invoice is then archived and the original invoices can be sent around your organisation for approval electronically using sophisticated workflow technologies. Approvals or rejections automatically update the status in the accounts system or an alert can be sent to accounts payable staff.
Purchase Invoice Processing is one of the most paper intensive parts of any business; the whole invoicing process is costly and protracted because the invoice process in many businesses is still largely a manual process – enter key invoice data onto your accounts payable system, validating the data, invoice authorisation, payment and subsequent filing of all the paperwork. With possible delays you could lose supplier discounts and/or face late payment penalties. Automating the invoice process with scanning, forms recognition and workflow can save thousands of pounds.
According to research carried out by the Hackett Group, manual purchase invoice processing costs businesses on average £2 – £4 per invoice to process. Other research suggests that where invoices go missing or have a complex approval process the costs can be as high as £20 per invoice. Regardless of the processes you have in place, if you are manually processing invoices then there will be a real opportunity to improve efficiency and save money.
Because our scanning systems and services are Inland Revenue Approved are compliant with legal admissibility guidelines, you can simply store your scanned invoice images digitally for seven years and destroy the original paper copies.