Document Scanning

Cull’s ISO-certified document scanning process converts your paper documents into secure and easily accessible digital files. So you can say goodbye to your filing cabinets and hello to more office space, more efficiency, and more time.

Cull’s ISO-certified document scanning process converts your paper documents into secure and easily accessible digital files. So you can say goodbye to your filing cabinets and hello to more office space, more efficiency, and more time.

Document scanning is the process of capturing and converting paper documents into a digital format via a document scanner. Document scanning is also commonly referred to as document conversion or document imaging.

Our Quick Quote tool lets you quickly calculate the volume of paper in your archive. Once you’ve done that, simply fill in the form and we’ll come back to you with costs and timings and answer any questions you might have on the process.

The costs of scanning are dependent on the type of document you want to scan. Each project requires a detailed analysis to provide you with an accurate quote. The most significant factors that affect the price of a project are the level of effort to prepare the files as well as the total volume of documents that you have to be scanned. Have a chat with one of the team today to find out more.

The timings are dependent on the volumes of paper documents that you have to be scanned, and whether you have any special requirements for us to take into account.
Have a chat with one of the team today to find out more.

We convert your documents into any format you choose. We then upload them to The Cloud, an encrypted USB or hard drive. Alternatively, we can perform secure uploads to you own business system or to our flexible document management software, whichever you prefer.

Of course. We’ll scan up to 2 files completely free of charge with no obligation. You’ll see how using state of the art imaging software with Optical Character Recognition and bespoke naming will create the perfect digital documents. You’ll receive both the original hard copy and the new digital copy back.

Scanned documents can be legal if processes are managed properly. The British Standards Institute has produced guidelines for the conversion and management of scanned images: BIP0008 and BIP0009. When these guidelines are followed the whole scanning process is strictly managed and audited meaning that we can confidently state who scanned which document and even what time, it is this level of detail that a court will require when declaring a document legally admissible.  Simply scanning to PDF from your office scanner or multi-function device is not enough.

Once scanned it is also important that access to documents is properly controlled so that no change to the original scanned image is possible, and in some cases, it is necessary to prevent unauthorised persons from viewing the said records.

Yes, all documents are fully searchable. Via Optical Character Recognition, you can search text within each document giving you the ability to find a single page in seconds.

We’ll return your paper files to you, or, if you no longer need them, we will keep them in our care for 3 months. After that, they will be securely shredded and the paper pulped and bleached for recycling.

Yes. Document Digitisation keeps your data safe and secure and can allow you to drastically cut your carbon footprint. By removing the need to use paper in daily processes, Document Digitisation helps to provide a sustainable solution for managing your records. Read more here.

Yes. If you leave your original paper documents with us, we’ll keep them for 3 months and then they will be securely shredded and the paper pulped and bleached for recycling.

Yes. If you leave your original paper documents with us, we’ll keep them for 3 months and then they will be securely shredded and the paper pulped and bleached for recycling.

We’re fully ISO accredited and compliant with all British Standards for document and data management. Your documents are in very safe hands and won’t go through any third-parties. They’ll be with our expert team from start to finish.

The benefits vary from industry to industry, but there are five that our clients constantly relay to us:

1. Space savings – Transitioning paper documents to digital means that most standard business records can simply be destroyed meaning you no longer need space for filing cabinets.
2. Time savings – Digitising your documents gives you the ability to find the document you are looking for almost instantly. By reducing the time taken to file, retrieve and refile documents you and your staff will have more time to spend on more pressing tasks.
3. Compliance – Legislation and regulations from bodies such as the Inland Revenue, FSA and even clients, put pressure on organisations to manage and maintain their file stores in an effective manner. Having a disorganised filing system will lead to penalties being levied on your company. Digital document management will keep your filing in order and enforce filing criteria giving your firm more control and confidence in the system it operates ultimately aiding in compliance.
4. Disaster Recovery – With the risk of fire, flood or malicious damage ever present risk reduction is always high on our agendas. By storing documents digitally they will be backed up within your standard backup routines and copies can easily be created for offsite storage.
5. Money savings – All of the above ultimately amount to money savings in one way or another. Office space costs money, employees and their time costs money, failure to comply will cost you a fine and a disaster that destroys all your paperwork could even destroy your business.

Yes. We offer document scanning solutions across the UK. Here’s how it works in 3 simple steps:

1. We collect your documents from your premises and take them to our scanning bureau.
2. Documents are prepared and scanned by our experienced team and exported to your chosen format.
3. The digital documents are uploaded to our cloud-based management system or your own system.

No. Your documents will never go through third party hands, they will be with our experts from start to finish.

Simply give us a call or drop us an email. You’ll be on first name terms with one of our team who will handle your project from start to finish.

We use industry-leading, state-of-the-art Kodak Scanner with Optical Character Recognition to ensure we provide the highest standard of scanning services at all times. We pride ourselves on the accuracy and quality of the work we do. You won’t find better.

We scan all document types, sizes, and volumes. From small A6-sized tickets right up to giant A0 posters. From drawings, books, and medical records to legal documents, invoices, and maps. Whatever you want to digitise, send it our way.

Legal documents, including contracts, loan applications and other legal forms, 8.5 by 14 inches, are the same width but slightly longer than letter-sized paper. We scan all document types, sizes, and volumes so legal document are no problem at all. 

Scanned documents can be legal if processes are managed properly. The British Standards Institute has produced guidelines for the conversion and management of scanned images: BIP0008 and BIP0009. When these guidelines are followed the whole scanning process is strictly managed and audited meaning that we can confidently state who scanned which document and even and what time, it is this level of detail that a court will require when declaring a document legally admissible.  Simply scanning to PDF from your office scanner or multi-function device is not enough.

Once scanned it is also important that access to documents is properly controlled so that no change to the original scanned image is possible, and in some cases, it is necessary to prevent unauthorised persons from viewing the said records.

All solutions and services offered by Cull comply fully with BIP0008, BIP0009 and PD0010.

We scan all document types, sizes, and volumes. From small A6-sized tickets right up to giant A0 posters. From drawings, books, and medical records to legal documents, invoices, and maps. Whatever you want to digitise, send it our way.

We scan all document types, sizes, and volumes. From small A6-sized tickets right up to giant A0 posters. From drawings, books, and medical records to legal documents, invoices, and maps. Whatever you want to digitise, send it our way.

We scan all formats of medical records and case notes such as 

• Lloyd George case notes
• Continuing care files
• Microfilm and Microfiche notes 
• X -Rays. 

We have the latest scanning equipment so that any patient records, whether from the NHS or a private company, can be converted to digital images.