Would you like to gain space in your office? If you would, you’re not alone.
71% of employers are facing difficulties with everyday remote work. One third admitted that some remote working poses challenges to employee productivity and company culture according to a study by the Society for Human Resource Management (SHRM). With restrictions of staying at home easing, many business owners are eager for employees to return to work in offices. And with social distancing in the workplace is essential to prioritising the well-being of your employees, adapting to these new safety measures may force you to rethink how you use your office space.
One of the biggest space invaders is paperwork.
Not only do files and cabinets take up valuable room, but they’re accountable for 0.24 tonnes of CO² emitted every year. Housed in air-conditioned, well-lit and centrally heated rooms, they are damaging to the environment. Pair this with the fact that a whopping 8 out of 10 filing cabinets are home to paper documentation that is accessed rarely, if at all, and maybe you’ll join us in wondering if your space could be put to better use.
The average filing cabinet uses 1.2 square metres of your office floor space, including the space required to open a drawer. Businesses pay up to £1,550 per square metre per year in Central London according to Lambert Smith Hampton’s Total Office Cost Survey. Do the maths, and suddenly you have potentially unnecessary storage units costing you £1,860 each per year!
On average, members of staff have one filing cabinet each. Central team storage often uses a similar amount. This means that an office of 100 staff could have two cabinets each with a spatial value of over £3,720 per staff member. Those filing cabinets are costing this company £372,000 per year!
We have 3 simple steps to help you de-clutter and keep all your files safe and accessible
- Document Scanning. Document scanning converts your paper documents into high quality digital files, you can locate and retrieve in seconds, without even leaving your desk. Your requirements can be tailored to you and what type of digital storage you require from a password protected disk or hard drive – through to the digital documents being hosted securely online.
- Shredding. Once files have been scanned, they’re kept for a three month period for safety and then shredded. The shredded paper is compressed into bales and then recycled at UK paper mills.
- Digital Mailroom. The Digital Mailroom is a critical factor in achieving a paperless and touch-free environment. Cull’s Digital Mailroom works to open, sort, scan, index and electronically distribute your incoming post saving you time, frustration and money. By working with Cull, you will not only be ensuring that your new electronic mailroom environment works you will be getting over 30 years’ experience in electronic document management, scanning and business process management.
Call our friendly team today to talk about how we can help you de-clutter. We’re here to expertly guide you through digitising your documents.